What is Priority-Based Budgeting (PBB)?
PBB takes a new, comprehensive approach to align the City’s budget
to the City’s strategic plan (anticipated completion in October 2020).
The City has partnered with ResourceX to implement PBB as the next
step in our citywide strategic planning process. PBB aims to identify and
determine the cost of all City programs and align our budget with the
strategic priorities set by the City Council and answers:
Three Critical Questions
What do we do?
What does it cost?
Does it align with our strategic priorities?
PBB starts with department users completing an inventory of all City programs, identifying associated
revenue and costs, and determining how closely each program aligns with the Council’s priorities.
This process will ultimately produce citywide insights about all programs offered and help the City
make decisions about how to allocate resources, increase revenue, and enhance City programs.
This Process is Broken Down into 5 Steps
1. Program Inventory – Determine all
programs and services we offer.
2. Program Costing – Allocate line-item
cost/revenue to programs, identify true
cost of programs.
3. Identify Results – Answers the question
of “What do we want to achieve?”
4. Program Scoring – Assign scores to programs
based on alignment with Council’s Strategic
Priorities and the City’s Strategic Plan.
5. Take Action & Apply the Data – Use program
insights to optimize our resources for maximum
program efficiency. Utilize our findings to unlock
Why priority-based budgeting now?
As a follow-up to our strategic planning process, the next
steps are to identify our programs and their associated
revenue and costs, align the programs to the City
Council’s strategic priorities, and create program insights
to help us make decisions for the allocation of City
resources during future budget cycles. Allocating resources
in this manner is known as priority-based budgeting. By
reviewing programs and City resources through the lens of
the strategic plan, we can create a budget that directly
supports the achievement of our strategic priorities.
What does the timeline look like?
Our goal is to wrap up the PBB process
by December 2020 when the next year’s
budget process will begin.
Please feel free to share your comments and ideas regarding priority-based budgeting.